Grids can be used to expand the amount of items available on the POS Screen.
They can be used to step users through a menu selection to ensure that each detail is recorded before proceeding.
Grids can be configured with a minimum and maximum number of items that must be selected before you can proceed.
Grids need to be created before they can be linked to a button on the POS Screen.
Once a grid has been created the buttons within it are able to be modified through the POS Screen or the Grid list.
A grid is also able to be locked to a Price Level.
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There are 2 types of grids available:
This is the default setting for all newly created grids.
Fit Grid to POS screen means that it will open in the bottom half of the POS Screen display, over the top of the currently selected tab.
It is nine buttons wide and six buttons high, the same as the POS Screen Tab.
This is by far the most used and easily programmed grid type, along with being able to be used with drag and drop items.
This type of grid allows the operator to see as many items as they wish.
The grid will not be set anywhere on the screen, but will appear in the last location that it was used.
It is possible to have a grid that is two buttons wide and twelve buttons high, or vice versa.
While this might seem entertaining or useful, it can be an issue.
When the grid is open, if it is too big, it will display over the top of the POS Screen area.
Using this type of grid can also make performance of the terminal itself slower.
Note - The Force Selection minimum/maximum fields are not available when using Floating Grid with Programmable Size.
Note!
When Floating Grids are displayed on Kiosk screens, they will appear on the centre of the Kiosk screen and will not contain a title-bar.
This is by design and is to prevent consumers from re-positioning Floating Grid windows on the Kiosk screen (title-bars on most dialogue boxes and windows can be clicked and dragged to move them to a different position on the screen).
This is simply the list of all created grids in the database as shown below:
There are selections of seven different buttons (located on the top-left corner of the Grids list) that can be used in this area.
This button allows you to configure the buttons that will be contained within the selected grid.
Buttons that are created within a grid have a special ability in that they are able to link to another grid once the button has been selected.
This button will allow you to add a new grid to the database.
The Code field will automatically assign the next available code.
The Code has no specific function in relation to how the grids will work on the POS Screen, but they can be used to group various grids together.
The maximum Code that can be entered is 9999.
This button allows you to modify the Description, Grid Type and Price Level of the selected grid.
This button will delete the current grid from the database.
All buttons in the grid will be deleted and any links to the grid will also be deleted.
This button will copy a grids buttons to another.
The destination grid must be created before a grid can be copied to it.
All existing buttons on the grid to be copied over will be deleted.
This button allows you to import a .txt file containing all of a grids detail into the grid list.
Generally this file is one that has been created on another terminal that is not on the same network as the terminal that is importing the grid.
It is not intended as a file that you would create from scratch when programming a database.
This button allows you to export a highlighted grid and all details to a .txt file, for importing on another terminal.
This is generally used when the same business is selling the same items in different locations, but the terminals are not on the same network.
It is not intended as a file that you would edit.
Adding Items to a Grid is a matter of selecting the Grid from the Grids List screen, then pressing the 'Items' button on the top-left corner.
This will open the Grid for modification where Stock Item buttons can be added.
When adding items to a grid, it is essentially the same as adding new buttons to a POS Screen.
The main thing to notice is that there are not as many functions available to use within a grid.
This type of grid will allow you to ‘Drag and Drop’ stock items from the list to the button themselves.
This type of grid requires you to select the grids one by one and program each one using the stock item search button or auto-create grid method.
This field is a drop down box and will determine what is supposed to happen after the button has been pressed.
[BACK] - This will link the button to the previous POS Screen Grid. When pressed, the Stock Item will be added to the sale, then the previous POS Screen Grid will be displayed (i.e. the previous POS Screen Grid that was shown prior to the current POS Screen Grid).
MAIN – This will link the button to the “Main” POS Screen. Essentially it will exit you from the grid and take you back to the default POS Screen.
GRID DESCRIPTION – This will enable you to select from all the other created grids. If you want to keep the operator in the grid they are currently working on, ensure that the grid link selected is the grid they are using.
Function Type: None – When selecting this option you will not be able to select a Grid Link. This will allow you to use place-holder buttons not linked to a grid, so you can copy grids without needing to change the linking on each copied grid. Linking to another grid can be done using the POS Screen Grid function.
Note –
If you have a grid that contains all the stock items linking back to that grid, you may also want to create a single button that links to another Grid or the Main screen to allow the operator a way to “exit” the grid.
As is the case with the POS Screen, you have the options to “Copy Formatting”, “Move Button”, “Copy Font Only” and “Copy Button”.
There is one more option within grid programming called “Include Grid Link”.
This function will include any Grid Links that are associated with the buttons you are copying.
This feature allows you to configure the exact number of items the operator is expected to press before being allowed to move on.
Go to Setup > POS Screen > Grids > Add.
Enter a Description for your POS Screen Grid.
Ensure that "Fit Grid to POS Screen" is enabled.
Next to Force Selection, enter the Minimum and Maximum number of items you want the operator to be allowed to select from this Grid.
After entering the required options, press the "Save" button to save your changes.
Close the POS Screen Grid window, then from the Grid list, select your newly created Grid.
Press Items > Add all the required stock items in this grid, in this example, Ice Cream Flavours.
It can also be used for Pizzas and Sandwiches where a maximum number of items are added for free.
Touchscreen Grid Link – This function will only work on the last item selected on the grid. If you require the operator to go to another grid after selecting the last item, you need to add the grid link to all items as you cannot know which one it will be.
Allow more than One selection of this button – This checkbox will only appear when values have been entered into the Force Selection - Minimum/Maximum options for the POS Screen Grid on which this button is being configured. This checkbox option allows the operator to select multiple of a single item, if required. In the example of ice cream flavours, it’s especially so, however this might not always be the case.
Items included in the grid can have a price allocated to them as per usual.
Link your Triple Ice Cream button to the Ice Cream Flavours Grid.
On the POS Screen, press the Triple Ice Cream button.
The item will be charged and the Ice Cream Flavours grid will open.
The bottom of the grid will tell you how many items you need to select, in this example, 3.
Once an item is selected (English Toffee), a count will display on the button as to how many of that flavour has been selected.
The bottom of the grid will show how many items are yet to be selected.
Note!
The behaviour of this function will vary depending on the state of the checkbox Allow more than One selection of this button.
The second item will also show the count decreasing.
As soon as the last choice is selected, the grid will exit to the main screen or touchscreen grid you selected for the item to go to.
You cannot access the grid again unless you have it on the POS screen, or re-select the main item.
If you make a mistake, void the sale and start again.
You cannot add multiple quantities of the main item as it will not select the same quantities of the choices available.
If multiples of the same item are required, each instance of the main item must be added one at a time, ensuring that the instructions or options for that item are selected as required.
The Dynamic Grid option can be used to create a POS Screen Grid that is dynamically populated with Stock Item buttons using the Departments and Stock Item Attributes that have been configured.
When there are too many Stock Item buttons to fit on one screen, the Dynamic Grid will simply display previous (<<<) and next (>>>) buttons to cycle through multiple pages.
To use the Dynamic Grid option, enable the Dynamic Grid checkbox.
Note that the Dynamic Grid checkbox will only appear when the "Fit Grid to POS Screen" option is selected.
After the Dynamic Grid checkbox has been enabled, additional options will be displayed which can be used to configure the Stock Items that will be included in the Dynamic Grid.
The options specific to Dynamic Grid are as follows:
Department: Enter or select the Department Code(s) in this field. The Department Codes can be entered as a comma separated list (e.g. 1,2,3) or as a range (e.g. 1-3), or a combination of both (e.g. 1,2,3,5-10).
Attributes: Enter or select the Attributes in this field.
Note!
Leaving the Department and Attributes fields as blank will result in all Stock Items appearing in the Dynamic Grid ("<<<" and ">>>" buttons will appear on the sides of the Dynamic Grid to navigate between pages).
Double Height Buttons: Toggle this checkbox for each Stock Item button in the Dynamic Grid to be a double height button.
Button Appearance: All Stock Item buttons within the Dynamic Grid will be displayed using the configured appearance.
Grid Link: This option will control which POS Screen Grid is displayed after a Stock Item is added to the sale from the Dynamic Grid.
E.g. If this option is left as blank, the default value will be set to the current Dynamic POS Screen grid, which means that after an item is added to the sale from the Dynamic Grid, the Dynamic Grid will remain on-screen.
If this option is set to MAIN, the MAIN POS Screen Grid will be displayed after adding an item to the sale from the Dynamic Grid.
The below example shows a Dynamic Grid setup for the Department "Soft Drink" and Attributes "1.25L Bottle".
Once the required Dynamic Grid options have been selected, press the "Save" button on the top-left corner to save the Dynamic Grid, then close the POS Screen Grids window.
Create a button on the POS Screen to link to the Dynamic Grid by going to:
Back Office > Setup > POS Screen > POS Screen Setup > Select POS Screen Layout > Buttons > Select a POS Screen Tab > Select a blank POS Screen button > Select "POS Screen Grid" and link to the newly created Dynamic POS Screen Grid.
Customise the button appearance/button caption as required > Save button > close POS Screen Layout:
When a button on the POS Screen that is linked to the Dynamic POS Screen Grid is pressed, the Dynamic POS Screen Grid will be displayed and will be populated automatically with Stock Items (based on the Department and Attribute Filters that were configured for the Dynamic Grid).
If no Department or Attribute filters are set, then all Stock Items will be displayed in the Dynamic Grid (with the "<<<" and ">>>" buttons to navigate between the multiple pages of Stock Items).
