Financial

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Financial

This group of reports contains all financial transactions that take place through the POS using the multiple functions available.

The Financial group has four main reports that are available which are:

Financial Report
Financial Trend
Financial Summary
Clerk Financial

Tip!

The End of Day Time, First Day of Week, Start of Financial Year and Sessions/Session Times can all be customised in Idealpos which will affect the date range (From/To) that's used when using any of the pre-defined periods in the Date Range option.

The locations in Idealpos where these settings can be customised are summarised below:

End of Day time - Back Office > Setup > Global Options > General > End of Day.

First Day of Week - Back Office > Setup > Global Options > General > First Day of Week.

Start of Financial Year - Back Office > Setup > Global Options > Miscellaneous > Start of Financial Year

Sessions - Back Office > Setup > Global Options > Restaurant > Sessions - Only session names and times that have been configured will appear as an available period in the reports that support the selection of a session.

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Financial Report

This report will allow you to use the following options:

Date Range
Group By – POS System, Clerk, Location, Site (Only available with HO & SM Modules)
Selection Range – Clerk Code, Clerk Name, Location, POS System, Site (Only available with HO & SM Modules)

This report will display all financial information of the specific functions used for the duration of the selected date range, and will detail the totals for each function that has been recorded through the POS Screen.

This report will not display any amounts that have been entered as a Cash Declaration.

Total Sales (Inc Tax) amount will only display on terminals using the Canada/USA Regional setting.

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Financial Trend

This report will allow you to use the following options:

Date Range
Group By – POS System, Location, Graph
Options – List, Comparison, Group (Hourly, Weekday, Daily, Weekly, Monthly, Quarterly, Yearly), Filter
Selection Range – Clerk Code, Location, POS System, Site (Only available with HO & SM Modules)

This report will allow you to see the “trend” of the selected range for the financial functions over a spread of data selections.

You are able to see at a glance figures that stand out as incorrect or need attending.

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Financial Summary

This report will allow you to use the following options:

Date Range
Report Options – Groups (DateTime, Location, POS, Clerk), Sub Groups, Fields (Nett Sales – incl. Tax, Nett Sales – excl. Tax, Cost of Sales, Margin, GST, GST FREE, Number of Transactions, Number of Sales, Covers, Total FOOD, Total BEVERAGE, Other Categories), Date Filter (Hourly, Weekday, Daily, Weekly, Monthly, Quarterly, Yearly, Session), Condensed Format, One Page per Group, RA1-4 (Received on Account), PO1-4 (Paid Out Functions).
Selection Range – Clerk Code, Location, POS System, Site (Only available with HO & SM Modules).

This report requires you to select specific fields before any data will display.

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Clerk Financial

This report will allow you to use the following options:

Date Range
Group By – POS System, Location, Site (Only available with HO & SM Modules)
Sort By – Clerk Code, Clerk Name, Sales Amount, Transactions Qty, Items Qty, No Sales Qty, Refunds Qty, Refunds Amount, Voids Qty, Voids Amount, Void Mode Qty, Void Mode Amount, Cash Tenders, Non-Cash Tenders
Selection Range – Clerk Code, Clerk Name, Location, POS System, Site (Only available with HO & SM Modules)

This report will detail each clerk and the functions that have been used. It gives you quick access to advanced function details like Voids and No Sales.

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