Stock Item Labels

This topic outlines the various options available within the Stock Items Label window when using the Data Type "Stock Items".

General Overview

Format: Select from a pre-saved format to use for the label selection. As mentioned in the 'Save Format As' point further below, the list of Formats displayed in this list are specific to the POS Terminal/Back Office on which they're saved. E.g. When saving a Format on a Back Office or POS Terminal that saved format will only be available on the Back Office or POS Terminal on which it was saved.

Output To: Select how you want the labels. Idealpos A4 Labels, Idealpos Continuous Labels, DesignPro and Text.

A4 Printer: When using Idealpos A4 Labels, you can select which A4 printer is available that you will use.

Continuous Printer: When using Idealpos Continuous Labels, you can select which Continuous Printer you will use.

Start Position: Use this option to set which position the labels from the current selection will print from.

Price Level: Select which price level will be used to print the selling price of the items.

Use Stock Code as Barcode : When this option is unchecked, the Stock Item Scan Code will be used as the Barcode on the printed labels. When this option is checked, the Stock Item Scan Code will be used as the Barcode on the printed labels

Show Print Dialog Box : When this option is enabled, pressing the 'Print' button will display the Windows Print Dialog box before labels are printed to the printer. The Print Dialog box displays a list of printers, the Page Range, Number of Copies, etc. The Print Dialog box also gives the opportunity to press 'Cancel' in case you want to back out of printing labels.

Hide Prices : This option will hide the Stock Item Sell Prices on the printed labels.

Barcode Type: If you are using a specific barcode type, select it here, otherwise just use the Auto setting.

Format File: This is the file created in Avery DesignPro which is used a template for all labels.

Data File: This is the file that Avery DesignPro reads to get details for printing on the labels.

Save Format As: Enter a name for the format you have created and save it for use as a default. It will then be available in the drop-down menu of the Format option. Note that saved formats are specific to the POS Terminal/Back Office on which they're saved. E.g. When saving a Format on a Back Office or POS Terminal, that saved format will only be available on the Back Office or POS Terminal on which it was saved.

The dimensions and designs will vary depending on the selection made in the Output To format.

You have a number of selections to choose from to print out the exact quantity of labels.

Each time you are selecting an item, or range of items, the Quantity field can be changed to print out the labels for the amount required.

You can print out the same amount of labels that are currently in stock, or items where any field has been changed since the last label was printed (select Modified Stock Items Only).

When you press the Multi-Select button, you will be taken to the Stock Item list, where you can select multiple stock items before pressing ‘OK’.

For example, if you enter a Quantity of 7, all multi-selected items will be entered with a quantity of 7.

You can press the ‘Shift’ button to select a group within the selected range, otherwise, just select the items you have searched for and press ‘OK’.

Each time you select an item for a label and press Add to Grid, it will be added to the list.

When all the stock items you would like to print labels for have been added to the list, you can select a preview or print the labels direct.

When you select to preview, the labels will display on screen as they will print on an A4 sheet.

Fast entry of Stock Items into Labels

Stock Items can be quickly entered into the Labels window by clicking the cursor into the Code or Scan Code fields > Enter the required Code/Stock Code > Press ENTER on your keyboard.

If you have a Wedge Barcode Scanner, you can also utilise it in a similar fashion by clicking the cursor into the Code or Scan Code field, then scan the barcode using your Wedge Barcode Scanner.

Tip!

In Idealpos v8 Build 15 and newer, the label quantity can be entered for each item when entering the Stock Item Code or Stock Item Scan Code.

E.g. Type in the Stock Item Code or Stock Item Scan Code into the respective field, press SPACE, input the quantity required, press ENTER.

If 5 labels are required for COKE 2L (Scan Code 9861576846574), the data should be entered into the Scan Code field as follows:

9861576846574 5

After the data is entered into the Scan Code field, press the ENTER button; the Stock Item will be added to the list of items in the label window using the quantity that was entered.

This label quantity function also enables Cipherlab 8200 Series devices to send label requests to the Idealpos Labels window.

When sending data from this type of device, ensure that the Labels window is visible and the cursor is placed into the Scan Code field, then send the data from the device.

The device will enter the items into Idealpos one at a time; the process will automatically press ENTER after each item, populating Idealpos Labels with the labels that have been requested from the device.

The data that the device sends should be in the format of:

[ScanCode][SPACE][Quantity][ENTER/CARRIAGE RETURN]

Press ENTER > The Stock Item is added to the list of items that will have a label printed.

Price Changes since [date/time]

Stock Items can be added to the Labels grid based on the Price Changes since [date/time].

To use this option, enable the 'Price Changes since' checkbox, enter a Date/Time, select a Price Level, then press the 'Add to Grid' button.

Any items that have had a change to the Price in the selected Price Level since the chosen date/time will be added to the grid.

If there have been no Price Changes for the selected Price Level since the period selected, an 'Item not found!' prompt will be displayed.